7 Best HOA Management Software 2024 (Self-Managed)

Today there are 90 different hoa management software designed for managing homeowners associations. We spent 134 hours comparing the top 50 to find the seven best you can use to run your HOA management operations smoothly.

What is the Best HOA Management Software?

1. Condo Control — best of the best HOA
2. HOA Express — best web-based HOA management system
3. Bitrix24 — best CRM for HOA management firms
4. Money Minder — best accounting tool for HOA volunteers
5. eUnify — best for HOA management companies
6. LegFi — best for receiving payments
7. QuickBooks — best for managing operations cost

1. Condo Control

Best For

Condo Control is best for HOA Board of Directors and professional HOA managers.

Top Features

• Multi-modal online communication (announcement, webinars, and e-voting). Keep HOA residents up-to-date with expirable bulletins. Schedule and send announcements, emails, texts, and voice messages. Hold online meetings and webinars on Control Condo. Make it a breeze to organize, manage, and approve HOA votes on community matters.
• Create an HOA online store. Residents can sell their products and services on an online marketplace. You can also use the online store feature to organize sales for community causes.
• Maintenance tracking. Track every moving part of the HOA daily maintenance work; from incidents reports, to visitor logs, pass on logs, and packages, for example.
• Great customer support. Condo Control is one of few HOA management softwares with great customer service. You can work without the dread of being left hanging at critical moments. Get quick responses to your questions and complaints at all times, and never be left hanging.
• Secure file library. Scan and upload old hard copy files to the file library. Manage permission levels to the file library and track the amount of eyeballs you get on each document.

Pricing

Condo Control offers three pricing plans:

• Core: Custom pricing, for basic HOA management.
• Standard: Custom pricing, for better HOA management experience and access to more advanced, on-demand features.
• Premium: Custom pricing, for full access to all HOA and employees’ management tools.

All plans come with a multi-year agreement discount.

Try Condo Control today with a free demo.

2. HOA Express

Best For

HOA Express is best for any HOA volunteer who wants to run their HOA community over a good ole’ website, rather than forcing people to install yet another app on their mobile phones.

Top Features

• Free domain and website templates. You get a ‘communitysite.com’ subdomain for free on the free plan. You can choose a theme from a collection of 32 website templates.
• Mobile optimized. Websites and emails are optimized for mobile phones, where people are spending most of their time, and where they’ll probably access your HOA community from, anyways. 
• Designated membership areas. Design your HOA website community with separate layouts for homeowners, condo owners, lot owners, renters, prospective owners, prospective renters, property managers, employees and/or contractors.
• High security on a budget. Personal information from your HOA members  are encrypted, making them useless if they fall in the wrong hands. Passwords are hashed to avoid unauthorized copying. Emails are also protected from email scrapers.
• Elderlies love the website layout. Is a HOA website useful if a group can’t get the information they need from it on their own? The design layout of an HOA Express website is characterized by big fonts, clear buttons, and a simple arrangement.

Pricing

HOA Express offers two pricing plans:

• Free: Free forever, for up to 100 HOA households.
• Deluxe: Starts at $22/month up to $95/month, for access to branding and interaction features, for up to 5000 households.

Try HOA Express today with a free 30-day trial.

3. Bitrix24

Best For

Bitrix24 is best for HOA management firms managing multiple HOAs.

Top Features

• Project management, maintenance management, and violations management systems. Bitrix24 makes it easy to manage your projects and teams, with tools based on agile methodologies.
• Full-stack communication. Residents can share files, events, announcements, and messages, and create specific-interest groups. Private messaging is available for all members.
• File drive and recycle bin. Upload files of all formats into the drive for members of your residence to access. File access restriction is only available on the Professional plan ($249/mo). Alternatively, you can share private files manually using the messaging feature. You can also recover deleted files you may need in future.
• Website and online store. Create and integrate a user-friendly website and online store for HOA residents, to keep it simple and accessible for everyone.
• Unlimited users. There's no limit to the number of residents, agents, and employees you can add to each HOA group.

Pricing

Bitrix24 offers seven pricing plans:

• Free: Free, for new HOA managers who want a better communication platform at no extra cost.
• Basic: $61/month for HOAs with up to 5 key staff members or employees.
• Standard: $124/month for HOA management firms with up to 50 employees.
• Professional: $249/month for HOA management companies with up to 100 key HOA management partners or employees.
• Enterprise: $499-$7,999/month for HOA management firms with 250-10,000 employees.
• On-premise Business: $2990-$14,990 flat fee for big HOA management firms with 50 to 500 employees.
• On-premise Enterprise: $24,990-$44,990 flat fee for multinationals with 1000 to 5000 employees.

Annual plans provide a 10% discount.

Try Bitrix24 today with a free forever plan.

Our Top Three Picks

Here’s a quick summary of our top three picks:

1. Condo Control  — best of the best
2. HOA Express  — best web-based hoa management system
3. Bitrix24  — best CRM for HOA management firms

Here’s a quick comparison of our top seven picks:

Here are the top 50 HOA management software we considered in this review:

1. Condo Control
2. HOA Express
3. Bitrix24
4. Money Minder
5. eUnify
6. LegFi
7. QuickBooks
8. Condo Manager
9. BoardSpace
10. ConciergePlus
11. ForwardPass
12. HOA Life
13. HOA Ally
14. RunHOA
15. Easy HOA
16. Yardi Breeze
17. Yardi Voyager
18. Rentec Direct
19. Building Link
20. ADDA
21. Smartwebs
22. Wild Apricot
23. DoorLoop
24. Pilera Software
25. TOPS [ONE]
26. MRI Software
27. Raklet
28. FrontSteps
29. LandlordTracks
30. CINC systems
31. My Green Condo
32. ONR app
33. PayHOA
34. Vantaca
35. ManageCasa
36. Talogic MyCommunity
37. Condo Communities
38. Communitrak
39. SchoolBitez
40. TownSq
41. myCondoBooks
42. EmpoweredHOA
43. HOA Start
44. CHOPAS
45. ACE HOA
46. Doras
47. mobohubb
48. Buildium
49. AppFolio
50. Landlord Tracks

What is an HOA?

HOA stands for Homeowners Association. HOAs consist of homeowners and property managers in a particular area who come together to set and obey certain regulations. The goal of this association is to maintain or/and increase the value of the members’ houses over time.

HOA can also mean a management company or organization that manages residential communities. They are usually hired upon the decision of homeowners in a community to help keep the standard and regulations of living in the area.

HOAs typically create and maintain a communal relationship between homeowners and residents in a particular area. For example, based on the terms of the HOA regulations, there may be shared facilities for recreation, like a swimming pool, basketball court, park, etc.

HOAs regulations may also cover security, waste disposal, maintenance, architectural design, exterior decor, pet ownership, and funding the HOA reserve.

What is HOA software?

HOA software is software used to manage HOA processes. HOA software typically comes with:

1. In-built accounting and financial reporting features that allow you to track finances and payments. It should also provide you with accurate reports and the ability to reconcile your bank statements.
2. Communication system for passing information to residents via emails, push notifications, alerts, and texts.
3. Events management system for scheduling events on an online calendar for residents and handling online registration.
4. Violations tracker for monitoring members’ violations, sending notices and resolving violation cases.
5. Online payment system that accepts multiple payment methods, including credit/debit cards, checks, and ACH drafts.
6. Resident portal that residents can use to participate in the HOA community online. Members can create and update their profiles, pay dues, view the events calendar, respond to messages, and access HOA files.
7. Resident database for building, keeping, and updating a file system for residents. This includes their pictures, names, contact details, birthdays, ages, occupations, house numbers, housemates, etc.

An HOA software can also be designed to carry out a particular task for HOAs. For instance, LegFi is best for financial management, Condo Control is best for violation tracking, and HOA Express is best for self-managed communities. 

What is the role of an HOA manager?

Many housing community associations enlist the services of an HOA management company. An HOA manager handles the day-to-day operations of the residential area.

Day-to-day operations may include, but are not limited to:

1. Communicate with residents via notices, newsletters, and announcements.
2. Automate specific tasks such as notices, event reminders, accounting entries, and more.
3. Draw up operations budgets.
4. Manage accounting and bookkeeping.
5. Track and resolve maintenance and repair requests.
6. Service request tracking.
7. Events scheduling.
8. Payment collections.
9. Managing meeting minutes.
10. Invoice processing.
11. Review rental applications.
12. Screen tenants.
13. Receive architectural change requests.
14. Send architectural change requests to board members (or committee members) for voting.
15. Issue and monitor violations.
16. Monitor construction projects.
17. Monitor bookings and reservations for common facilities.
18. Make governing documents and other records readily available.
19. Generate, analyze and present operation data analytics.
20. Keep, update and manage HOA records in a secure place.

An HOA manager buys the Board of Directors time to focus on more important community matters like analyzing the housing market and housing trends, risk analysis, and forecasting.

How much operating cash should an HOA have?

HOA members pay monthly HOA fees that the Board of Directors distribute to fund two types of budgets; the operating budget and the reserve budget.

The operating budget covers recurring management expenses like lawn care, waste disposal, and repairs of the shared areas. The reserve budget covers the costs of emergency expenses from accidents and recurring expenses like painting, driveway fixing, flood, and roof damage.

Operating budgets are usually funded with 60-85% of the HOA fees. Reserve funds on the other hand are usually funded with 15-40% of HOA fees. As a rule of thumb, the money in the Reserve budget should be able to cover at least 70% of the expenses when the need arises. 70% satisfies the National Reserve Study Standard definition of “reserve adequacy”.

Finally, to identify how much operating cash, an HOA should have, follow these steps:

1. Identify how much recurring expenses would amount to. You can hire a specialist to work this part out with you.
2. Multiply your answer from Step 1 by 0.7 to get your 70% reserve adequacy mark.
3. Divide your answer from Step 2 by 12 (# months in the year) or 24 (# months in two years).
4. Divide your answer from Step 3 above by the # of homeowners. Your answer will give you the HOA fee for each member.
5. Multiply the HOA fee by 0.6 or 0.85 (60-85% of the HOA fees) to get exactly how much would go to the Operating budget.

The Bottom Line

Here are our top picks for the best HOA management software to try this year:

1. Condo Control — best of the best
2. HOA Express — best web-based HOA management system
3. Bitrix24 — best CRM for HOA management firms
4. Money Minder — best accounting tool for HOA volunteers
5. eUnify — best for HOA management companies
6. LegFi — best for receiving payments
7. QuickBooks — best for managing operations cost