How to Use AI to Write Emails in 2 Minutes (4 Steps)

by Chris Von Wilpert, BBusMan • Last updated March 5, 2024

Expert Verified by Leandro Langeani, BBA

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In this post I’m going to show you how to use AI to write emails in less than 2 minutes, that look as good as this:

Here are the exact steps to do it:

1. Create a New Document in Frase

Go to Frase and click the ‘New document’ button in the upper right corner.

2. Select ‘Blank Document’

Select the option that says ‘Blank Document’ to proceed with a new, clean document.

3. Click ‘Start writing with AI…’

With your blank document open, look for the option that prompts you to ‘Start writing with AI…’ and click on it to activate Frase’s AI writing assistant.

4. Type in Your Prompt

Enter the details or instructions you want the AI to follow or the topic you wish to write about in your email.

Prompt example: Compose an email to schedule a meeting with [name] to discuss [the goal of the discussion]. Inquire about their availability and keep the message concise.

That’s it!

AI Email Writing Examples

Here are some examples of emails I created following the above steps:

Decline an invitation:

“Dear Mary,

I hope this message finds you well. I wanted to extend my sincerest gratitude for considering me as a speaker for The Marketing Conference. I am truly honored to have been given the opportunity to contribute to such a prestigious event.

However, after careful consideration, it is with regret that I must decline the speaking proposal. Unfortunately, due to unforeseen circumstances, I will not be in the country during the scheduled dates of the conference.

Thank you for your understanding.

Warm regards,

Job application:

“Dear John,

I am writing to express my enthusiastic interest in the Head of Marketing position at GetGo. With a solid background in marketing and a passion for creating innovative strategies, I am excited about the possibility of contributing to your team and helping to drive the company's growth.

Having worked in strategic marketing roles for several years, I have developed a deep understanding of consumer behavior and market trends. My experience in overseeing successful marketing campaigns and leading high-performing teams has equipped me with the skills necessary to make a meaningful impact at GetGo.

I have attached my resume for your consideration, and I would welcome the opportunity to discuss how my experience and skills can contribute to the continued success of GetGo. I am available at your earliest convenience for an interview, and I look forward to the possibility of joining your team.

Thank you for considering my application. I am excited about the opportunity to take on this role and contribute to GetGo's future success.

Warm regards,

[Your Name]”

Apology to a customer:

“Dear Stephanie,

I am writing to express my sincerest apologies for the inconvenience you experienced with our expired product. As the CEO of PetCorporation, I deeply regret that this situation occurred and understand the frustration it may have caused.

To make amends for this oversight, I would like to offer you a 20% discount on your next purchase and free express delivery on your replacement order. Additionally, we would also like to offer you a $50 gift card as a token of our gratitude for your understanding and continued support.

Please accept our sincerest apologies, and rest assured that we are taking measures to prevent such occurrences in the future.


[Your Name]

CEO, PetCorporation”

Can AI write my emails?

Yes, AI can write your emails via tools like Frase and other email writing assistants. These powerful AI-powered tools leverage large language models to generate personalized emails, professional messages, and email marketing campaigns.

Frase streamlines the email creation process by crafting accurate drafts based on your input or context from previous messages. Not only can you use it to generate emails from scratch, but you can also use it to edit or rewrite emails. It will keep a consistent tone to how you type, with proper grammar and structure.

Frase's AI solution is valuable for marketers looking to write cold emails, sales outreach communications, and customer service responses, as well as managing personal and professional correspondence efficiently without spending too much time on writing emails word by word.

In addition to saving time during the drafting stage of an email campaign or individual message composition, artificial intelligence solutions like Frase also help boost reply rates by helping you craft personalized content that easily resonates with recipients' needs and interests — resulting in better overall engagement success metrics when compared to traditional methods alone.

What is the best AI tool for email writing?

Frase is a great AI tool for email writing that helps users craft personalized and professional emails with ease. It covers various content needs, including marketing campaigns, customer service responses, sales outreach communications, and personal correspondence, to name a few.

Using Frase's intuitive interface allows you to create well-structured emails with the right tone. By automating parts of the drafting process based on user input or context from previous messages, Frase lets you focus on other important tasks without compromising effective communication.

In short — if you're looking for a smooth approach to email writing that saves time and delivers high-quality output for engaging audiences across different contexts, Frase is the best AI email writing tool in the market.

How do I use ChatGPT for email?

Using ChatGPT for email writing involves accessing the AI-powered platform to create and refine email content efficiently. Within the context of emails, users can leverage ChatGPT's advanced artificial intelligence capabilities to generate compelling email subject lines, engaging email content, and tailored responses. By using this powerful tool as an email writer, you can streamline communications and enhance the effectiveness of your marketing emails, campaigns, cold emails, and more. ChatGPT doesn't just stop at emails, you could use it to write social media posts, fuel your creative juices, reduce bounce rates, provide a personalized experience to your customers, and much more.

By providing ChatGPT with a prompt or original text, you can benefit from AI-generated suggestions that maintain a professional tone for your email responses, email campaigns, cold emails, and even personal emails. Through personalized messages generated by ChatGPT, you can significantly improve the overall email writing experience without needing to hire a full-time email assistant or pay for any other email marketing tools.

Can Gmail detect AI writing?

As of now, Gmail doesn't have specialized mechanisms or features explicitly designed to detect whether an incoming email has been written using artificial intelligence technology like generative AI tools such as ChatGPT or Frase. While Gmail focuses on analyzing various aspects of received messages such as grammar mistakes, spammy content, potential threats, it doesn't specifically flag emails solely due to being composed with AI assistance. 

While AI detection isn't included within Gmail, you can use extensions that provide this key feature, such as Copyleaks' AI Content Detector extension for Chrome. In evaluating incoming communications' credibility levels through its spam filters and security protocols, Gmail primarily considers factors like previous interactions with senders and their reputation based on their other interactions using that email address.

Therefore unless an emailed message shows clear indications of AI usage, with poor grammar usage or generic language patterns — Gmail is unlikely to identify instances where AI generated content has been used in composing customer-centric sales outreach emails.

What is the best AI software to write emails?

We ranked and reviewed the best AI writing apps in this article.

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